Inception Report Sample

Project Title	Nutrition
Project Number	xxxxx
Research Budget	xxxxx
Contract Signed On	May 15^th, 2023
Official Start Date	May 15^th, 2023
Official End Date	August 15^th, 2023
Funded By	xxxxxx

I. INTRODUCTION

1.1. Background

As defined in the third country strategy of XXX this international organization has a clear identity that guides its work from July 2018 to June 2023. The ambition strategy of the XXX is to become an International leading child rights organization in Timor-Leste not only for promoting gender equality but also looking at the position level of Timorese girls and women. The XXX Country Strategy (CS3) aligns with the Sustainable Development Goals of the Timor-Leste Government prioritization: SDG2 on hunger, SDG3 on health, SDG5 on gender equality, and SDG6 on WASH. To address such prioritizations, the XXX will intervene through three Country Programs:

Firstly, seek to assist young Timorese girls and women to control their bodies, lives, and future and take part in any decision-making for their education system/school and communities. This gender transformative program has elements of economic empowerment and entrepreneurship, SRHR, youth-led civic action as well as formal engagement in local governance. Secondly, the program is set to tackle acute malnutrition of Children Under Five (CU5) through health extensive interventions at the community level. the program will be focused on innovative behavior change on nutrition, parent education, family counseling, and water and sanitation by utilizing the Community-Led Total Sanitation (CLTS) implementation methodology. Lastly, the CS3 will also intend to address climate change by improving child-centred community resilience and disaster preparedness in which the entry point will be schools and suco council for engaging in sustainable use of natural resources and disaster risk mapping. In view of the El Niño drought expected to affect Timor-Leste in 2023, this program will be included to get it anticipated.

The XXX recognizes that this research project is part of the Early Child Care and Development (ECCD) parenting project to provide parents with tools, resources, and confidence to navigate through any online media platforms with responsible and safe use. Safeguarding and assuring the country’s future, especially children and vulnerable people to have an understanding and knowledge of using the internet in the digital err, the 8^th constitutional government led by General Taur Matan Ruak through the office of the Secretary of State for Social Communication (SECOMS), continue having efforts to work with its counterparts to realize the programs through an effective socializations and civic education in order to continuously advocate communities to properly and safely use online media platforms. SECOMS, therefore, has a commitment to safeguarding children from misusing online media platforms (internet) by advocating for the community to have a better understanding and knowledge and use it positively to raise family economic income and/or to improve children’s educational skills and knowledge.

1.2 Research Purpose

As stipulated in the TOR, the aim of the research will be to assess parents in using online platforms positively for their children, especially girls, to safely use and access any online media platforms such as Facebook, Instagram, Tik-Tok, YouTube, WA, Snapchat, and so on. This will be achieved by analyzing the situation of parents, children, and young people’s access to digital services, especially their access to online services. The findings of this research project will also support the implementing agency and relevant entities from both government and international development agencies to:

(1) identifying best practices of effective strategies and best practices for using online media platforms to engage with children, particularly girls. It could include identifying specific types of content or activities that are most effective in promoting engagement and learning.

(2) understand parental engagement on how parents are currently using online media platforms to engage with their children, what types of content and activities they are engaging in, and what motivates them to use these platforms.

(3) identify potential risks associated with online media use by parents and children, such as exposure to inappropriate content or cyberbullying, and to develop strategies for mitigating these risks. It will identify barriers to engagement for girls and develop strategies for promoting gender equity in online media use among parents and children.

(4) to examine how online media use can improve parent-child relationships and communication, and to identify strategies for promoting positive interactions and bonding through these platforms.

1.3 Research Questions

As per the XXX’s TOR, several areas such as social issues, education, health and psychology, culture, and policy should be considered to completely obtain research data from a variety of participants. Further development of the research questions – Interview, FGD, and survey - will be based on the following areas to obtain more in-depth insights and the attitudes, behaviors, beliefs, and experiences of the research project participants:

1.2.1 Social Issue

· What types of content and activities are parents engaging in with their children on these platforms, and how do these activities vary based on the child's age and gender?

· What strategies can be developed to promote gender equity in online media use among parents and children?

· How do parental attitudes and behaviors relate to online media use affect children's attitudes and behaviors toward online media?

· How do online media activities with parents affect the quality of parent-child relationships, and what are the potential benefits and drawbacks of this type of engagement?

· What motivates parents to use online media platforms to engage with their children, and what benefits do they perceive from this type of engagement?

1.2.2 Education

· How can educational resources and programs be developed to promote safe and effective online media use by parents and children? Refer to current practices.

· How can online media use by parents and children be leveraged to promote learning and development, and what types of content and activities are most effective in this regard, it's also related to safety and security using the platform.

1.2.3 Health and Psychology

· What are the potential risks associated with online media use by parents and children, and how can these risks be mitigated by the government, private sector, or relevant entities?

· What psychological factors influence parental decisions about online media use, particularly for girls to address the norms?

· How does online media use by parents and children affect children's cognitive, emotional, and social development?

1.2.4 Culture

· What are the technological barriers to online media use by parents and children, and how can these barriers be addressed by this project and the government as well?

· How can online media platforms be designed to better support parent-child engagement, particularly for girls?

1.2.5 Policy

· What laws or policies could be developed to promote safe and effective online media use by parents and children, particularly for girls in Timor-Leste?

· What laws or policies exist around online media use by parents and children, and how effective are these policies in promoting safe and effective use.

II. DESK REVIEW

2.1 Employment Contract Agreement

The signing of the contract agreement is the beginning of cooperation between the two parties, a hired consultant and the hiring organization or project implementing organization, which is based on the experience and professional career of the consultant to materialize the main purposes of the research project.

The XXX, therefore, employed two necessary approaches both online and face-to-face to sign the contract. The online agreement was in place merely to get to know or ascertain whether or not the consultant agreed to proceed with terms and conditions, and it was helpful to assist Human Resources Management Team in preparing more documents to be signed off by the consultant. Meanwhile, face-to-face contract agreement signing was coming into force on May 15^th, 2023 in the office of XXX witnessed by the Program Manager of Health at XXX’s Human Resources Section. Along with the contract agreement other essential documents need to be signed off after reading through were as follows:

o global policy of safeguarding,

o global policy of values conducts and whistleblowing

o PII preventing sexual harassment, exploitation and abuse (PSHEA) Policy,

o PII disciplinary policy

o PII grievance policy

o PII harassment bullying and discrimination policy

o PII’s code of conduct

2.2 Source Scanning

Since the consultant had no rights to get free access to the XXX’s library or bookshelf, the only way was asking to the research project team to make it available. During the desk review, the consultant was warmly welcomed by the XXX officials, and through this, some valuable sources have been shared through the consultant’s email as references in construction report writing and also for the research project findings discussion and comments.

Despite there will be no comparison of the finding results -not a comparison study but can stand on it to outline the findings. The ToR, online safety in Southeast Asia, using digital technology to end child, early, and forced marriage and reduce adolescent pregnancy are useful to help develop these research findings into meaningful and promising results for the future XXX program, the government to act upon, and other stakeholders for their attention and needs.

2.3 Presentation of Research Design

Having a great opportunity to meet the XXX team – On May 23^rd, 2023 at the XXX Office in Dili – composed of a variety of sections and positions seeking to have a general overview of consultancy services, the consultant presented the designed tools for different research participants with different approaches to be considered. The meeting for the presentation was led by the Project Manager involving the Program Manager and other relevant sectional staff members.

The XXX team members contributed significant inputs not only to the interview questions but also to other documents required: the consent form and the information sheets.

There were five interview questions for different interview participants and one FGD-guided question, and a survey questionnaire. The XXX team and the consultant agreed upon five diverse interview participants - which are parents, young people, PWD, government officials, and local leaders – and two participants for FGD: Parents and community groups. Meanwhile, the team members agreed to take year 8 and year 11 students who meet the criteria to take part in the survey. The presentation and discussion ended with lunch together at the XXX office borne by the XXX team. All the documents were sent to XXX on the same day, afternoon, aimed at sharing with the XXX team and the Australia team, Tracy Shield for their review.

2.3 Challenges

There are some challenges encountered after the consultant was onboarded on May 15^th, 2023. As highlighted in the ToR, there must be 10 days of administrative arrangement including an inception workshop provided by the XXX in collaboration with XXX’s Human Resources (HR) Department.

» Highlighted days of having tendering and background checks and contracting

» Late reviewing research documents: Reviewing the designed tools and other documents such as informed consent, information sheets, checklist, criteria and enumerators recruitment, research checklist, and data collection and analysis framework. The clock started ticking toward the determined timeline which is 90 days, starting from May 15^th to August 15^th, 2023.

» Late document review will hamper the timeline resulting in the late of conducting research data collection, analysis, and reporting.

» ‘Too many cooks in the kitchen’ is not an effective way of reviewing documents due to the diverse taste of what is/are being prepared.

III. METHODOLOGY

As outlined in the ToR, this research will apply four methods of data collection: secondary data collection, key informant interviews, focused group discussions, and surveys. The secondary data collection will be soon conducted prior to the other two data collection methods that will help the consultant in developing and constructing inception and draft reports. Meanwhile, the key informant interview, focused group discussion, and survey methods will be discussed in detail, as follows, through settings, secondary data collection, interview, focused group discussion, and survey.

Setting in this research project refers to locations/spots where the project will be implemented in which it depending on which ones will be selected either program unit municipalities, non-program unit municipalities, or a mix of both. The majority of them, five municipalities, have been selected to for the research project.

3.1 Settings

As indicated in the TOR, XXX has two program unit municipalities situated in the southern part of Timor-Leste municipalities that of Aileu and Ainaro. However, alongside XXX’s working expansion, the XXX worked as well in other six municipalities across the country from the municipalities of Lospalos, Baucau, Dili, Manufahi, Ermera and Covalima. It’s suggested to be conducted with at least one municipal representative (one-fourth) from the eastern, western, southern, northern, and capital municipalities of Timor-Leste. The XXX team and the consultant agreed to have this research project carried out across the municipalities of Aileu, Covalima, Maliana, Lautem, and Dili. Dili is a central municipality and the capital of Timor-Leste, in which people are most likely to utilize online media platforms almost their entire lives to meet their needs and demands. A five-day long has been allocated for each municipality with diverse respondents (see the following sub-section 2.2 Audience) that have been arranged for interviews, focused group discussion, and survey (see sub-section 2.3 data collection methods).

3.2 Audiences

In response to the objective of the research project “assess parents in using online media platforms positively for their children, young people, and girls to be safe in the digital world”, this research will have a diversity of research population and sampling. As stated clearly in the terms of reference, this research will not only collect the data qualitatively to understand more in-depth research participants’ insights and perceptions but also collect the data quantitatively to merely measure the frequency and percentage of children’s use of online media platforms typically the online activities in their free time.

The qualitative data gathering, in this research project, therefore, will not include only the parents, children, and girls but also young people, people living with disabilities, government officials, local leaders in their respective municipalities. Not all the populations will be included but there will be some populations that need to be excluded as they are considered ineligible candidates to meet the criteria (including and excluding criteria). To this, Purposive Sampling will be applied and, if any, will possibly be combined with Convenience Sampling as well. In qualitative research, two sampling methods can be considered and selected to support one another if there will be an unintentional issue occurring at the time of research implementation (e.g., suddenly fall sick, encountered serious family issues, ..etc).

In terms of quantitative sampling - a set of determined criteria to select the students is in place - this research project will utilize Simple Random Sampling. This sampling method will be used to select research samples/participants from the population of year 8 students at pre-secondary school and year 11 students at secondary schools who meet the criteria (e.g., have smartphones, keep using smartphones, access to online media platforms). The study will use a confidence level of 95% and a margin error of 2% from the number of the population identified in each school.

3.3 Data Collection & Analysis Framework, Diagram, Method, and Strategy

The data collection diagram, method, and strategy are imperative in this research project and constitute research design elements that either novices and/or experienced researchers should carefully design to be appropriately used when conducting research in the field. The construction of an unclear research design will affect the relevance of data collection and analysis. The collected data will not properly and accurately present the data to answer the requirements given and project purposes. The diagram of this research project data collection leads the researcher to follow by doing what steps need to come thru. Besides, the methods will direct the research team to what methods will be utilized in the research project or study, and no less importantly the data collection strategy should be in manageable, understandable, well-implemented ways to help assist research team members’ accountability of the technical services commissioned.

3.3.1 Data Collection and Analysis Framework

Data collection and analysis frameworks tell the researcher what and how this research project can be carried out successfully. Framing an understandable data collection and analysis in a research study requires technical skills and knowledge not only about how the data can easily be collected and analyzed but also what indicators and sources are needed (See Appendix 1) to be obtained for analysis. The level of analysis constitutes overarching points or elements that a research project should be framing its tools in order to respond to the purpose of this research project. Since the questions are constructed for the main target of this research, parents, it’s understandable that other research participants' questions will be likely similar to it. In a nutshell, the data collection and analysis framework are the infrastructure of the research project that stipulates in detail what type of data should gather for analysis and displays researchers’ insight into how to descriptively, diagnostically, predictably, and prescriptively analyze the data collected data.

3.3.2 Data Collection Diagram

The data collection diagram shows a general overview of the data collection of the research project starting from project design, settings, audience, and methods of data collection. Research Project design requires in the following diagram indicates only about tools design as the other important research elements being mentioned in parallel: research methods, audience, and settings.

3.3.3 Data Collection Methods

As indicated through the TOR, the collected data for this research project will be both qualitatively and quantitatively from the research participants/informants, nevertheless, the research will be more focused on the in-depth perceptions of research participants. Thus, the methods of data collection are varied based on three different methods used for data collection: secondary data, KII, FGD, and survey.

· Secondary data

In the initial step of data collection, secondary data is necessary to be collected prior to primary data collection. It is planned to be collected through XXX official documents, international development agencies, and government online sites. The secondary data is paramount for the best of developing research project tools design and report writing.

· Key Informant Interview (KII)

Qualitative interviews with key informants in the field will be applied in this research project as per XXX’s requirements. Key informants, in this case, are the parents, children, and young people who use online platforms in responding to their needs. A set of structured interview questions/questionnaires will be designed and prepared to be used. The descriptive data will be transcribed for analysis purposes. In terms of research participants to be interviewed, it’s purposed to involve:

§ Parents

§ Young people aged 19-24

§ Government Official

§ Local leaders

§ People Living with Disability (PLWD)

· Focused Group Discussion (FGD)

Focus Group Discussion (FGD) is known as a qualitative research method and technique of data collection intended to deeply elicit research participants/ informants’ insights, attitudes, and experiences in using online platforms. A set of FGD-guided questions will be prepared to cover different areas/factors identified in the TOR. The descriptive data gathering from different FGD members and groups will be taken notes and possibly be recorded for data checking, confirmation, and adaptation. In consultation with the XXX team, the process of implementing FGD will be led and/or moderated by the consultant and professional officials from the XXX team. Research project participants who are proposed to be involved (FGD) are:

§ Community Group

§ Parents

Transcribing and analysis of this qualitative data are very time-consuming, thus it’s suggested that number of each group discussion is no less than 3 and no more than 10. Nevertheless, transcribing data, and audiotaped data, will be kept securely and confidentially. So, the ideal number of a group of FGD is between 6 and 8 people but it’s calculated/estimated to be 6 people in each group. The following table (data collection strategy) shows possible activities of FGD, interviews, and surveys in the respective municipality.

· Survey

The survey will also be conducted with pre-secondary school students and secondary students who get used to online social media or online media platforms. A set of questionnaires has been prepared and will be conducted only in the selected schools in every municipality. It has been agreed to survey year 8 students and year 11 students in each municipality. The total number of students who meet the criteria will be considered as the population while the sample size will be drawn with a higher confidence level of 95% and a lower level of margin error of 2%.

3.3.4 Data Collection Strategy

The strategy of data collection in the field is a crucial thing that should be designed well to reach diverse research participants in a circumstance where they can afford to provide data or information to respond to the research objective. This research is planned to have a whole week of data collection in each municipality and the research team should be back at National Office on Friday afternoon and then continue moving to another municipality in the next two days which is Sunday afternoon. Paper-based interviews, FGD, and survey results should be entered into the KTB system to assist data analysis processes. To this, field research activities in each municipality are planned as per the data collection strategy table below that indicates diverse research participants, time allocation, and responsible person to each research targeted audience. Not only this, the table also displays the total number of eligible participants or groups that should be reached in a week of service.

Research Participants

Day 1

Day 2

Day 3

Day 4

Day 5

Possible Particpt/gp

Resp. Person

Mrg.

Aft.

Mrg.

Aft.

Mrg.

Aft.

Mrg.

Aft.

Mrg.

Aft.

FOCUSED GROUP DISCUSSION (FGD)

Parents

Com. Gp

Key Informant Interview (KII)

Young people

*Enu-A

Government Officials

*Enu-A

Local leaders

*Enu-B

Parents

*Enu-B

PLWD

Survey

Children Pre-sec std

*Enu-C

Children Sec std

*Enu-C

*Each group of FGD will at least have 6-10 members

*Enu refers to enumerator (Enu A, B, C) who is responsible for the targeted audience

3.4 Data Processing and Analysis

Data processing explains and shows the aftermath of the whole data collection process. It has been common for a non-English speaker/native to translate all the data into a globally understanding communication language which is the English language. Accordingly, this research project data, which are collected in the Tetum language, will be fully translated into the English language. The data will then be entered into KTB for analysis purposes as explained below.

3.4.1 Data processing

Data processing is intended to process the collected data from the field by research project respondents/informants on how it can be well-organized for data analysis purposes. Interview and focused group discussion data is proposed to be entered into an online application called KTB. This is also a safe way to store data from harmful viruses. This data will be then downloaded into Google spreadsheets for cleaning and analysis.

3.4.2 Data analysis

Data analysis is perhaps the most important component of the research project. Weak analysis strategy can lead to produce inaccurate results that not only hamper the authenticity of the research but also make the findings unusable. It’s imperative to choose your data analysis methods carefully to ensure that your findings are insightful and actionable.

Analysis of this qualitative data will apply thematic analysis. The contents of the data will be transferred into google spreadsheets/excel (data coding matrix) and will be coded as needed and applied to its analysis on the basis of the research project's purpose-based requirements. In obtaining this, the thematic analysis is confidently applied in the following processes:

a) Direct data capture (DDC) (disregard data transcribing)

b) Extracted data from KTB into Excel/Google spreadsheet

c) Browsing, highlighting, coding (concept-drive coding or deductive code), and grouping/labelling

d) Thematic analysis

e) Checking for consistency and reporting

Meanwhile, the analysis of quantitative data will simply be a descriptive statistic to look at the mean, media, mode, range, frequency, and percentage (MMM-RFP) of children using online media platforms. Frequency and percentage will be always applied to look at how frequently and what percentage of the targeted participants leverage online media platforms use.

2.4.3 Data Analysis Diagram

The following diagram of data analysis simply considers as a guide to what analysis steps/processes will be used to analyze both qualitative and quantitative data. Looking at the data processes diagram, all are applied for both except the Direct Data Capture technique (DDC) is for qualitative data. Deductive coding relies on a non-predetermined code or preconceived notions of what the codes should be, but the codes emerge from the descriptive data obtained from the respondents to the existing set of questions.

3.5 Data Quality Assurance

Data quality assurance (DQA) is imperative in this research project. Qualitative data gathered will be shared with stakeholders and government institutions and will bring to their attention on the credibility of the data. This survey, therefore, applies three approaches:

a. Consistency check (member check, project requirements)

b. Triangulation (diverse respondents & methods)

c. Discussion (XXX team)

A consistency check will be applied to check with respondents’ responses to the existing set of questionnaires for the research diverse participants. There are two ways of conducting such a technique depending on the environment where an interview happens, and the researcher can decide whether to directly read aloud throughout the responses for their recognition and approval or will check later after the interview. Besides, triangulation is the strongest technique of data quality assurance using the diverse methods and respondents as applied in this research project. last but not least, several discussions between the XXX team and the consultant to stipulate the methods and techniques constitute an imperative approach to confirm the quality of data.

IV. ETHICAL CONSIDERATION

Ethics application is paramount for the consultant and co-workers, who are going to conduct this research project to the targeted research participants in different municipalities. As stated in the XXX terms of reference of this research project and signed documents by the consultant it indicated clearly to consider ethics while conducting research in the determined settings or areas of the research project. In response to this, the consultant has prepared information letters for research participants along with informed consent forms.

4.1 Information Sheets

Any persons who will be recruited to partake in this research project will be given an information letter to ask about their availability and willingness. Despite, the participants being recruited to this research project prior to the research project timeline, their right not to proceed by withdrawing themselves from the research project is highly respected and agreed upon (See Appendix 2, 3, and 4).

4.2 Assent Forms

In order to assure research project respondents of both qualitative and quantitative approaches, the consultant is mandatory to prepare informed consent forms for the research participants individually prior to sitting for an interview, discussion, and survey. The contents cover the rights of participants during and after the research period and grant confidentiality. Consent statements are put on top of the research tools for their acknowledgment before embarking on the primary tasks and responsibilities (See Appendix 5, 6, and 7).

V. Work Plan, Timeline, Checklist, and Budget Request Approval

This section is simply to provide an overview of the research work plan, timeline, checklist, and approval of the budget request. The detail of each has been prepared on the table to help the researchers give a quick visit to where have they been and what will be acted upon to meet the needs of the research project.

5.1 Work Plan

It’s crucial to have a work plan for this research project that will be used as a pathway to achieve the objective by assessing parents who use online platforms positively for their children especially girls to be safe of getting access to any online platforms. There are four main activities indicated in this research work plan: desk review/set of arrangement, data collection, data analysis, and reporting. The details of the above-mentioned activities are mentioned in the following table of the research work plan.

Activity	Place	Person in-charge	Working Days

Arrangement (Prior to data collection)
a. Inception report	Office / Home	Consultant	18
b. Review instrument & translation	Office / Home	Consultant
c. Finalization and transfer KTB	Office / Home	Consultant
d. Training for enumerators / notetakers	Office	XXX
e. Piloting tools	Dili (outskirts)	Consultant/XXX
Data collection
a. Secondary data collection	Office / Home	Consultant/XXX	27
b. KII	Field	Consultant/XXX
c. FGD	Field	Consultant/XXX
Data processing and analysis
a. Translation of KII/FGD tools	Office / Home	Consultant	29
b. Data cleaning (KII/FGD)	Office / Home	Consultant
c. Data processing and analysis	Office / Home	Consultant
Reporting
a. Report writing (draft report and final report)	Office / Home	Consultant	26
b. Presentation - Preliminary results of initial findings (online/offline)	Office / Home	Consultant
c. Final report submission – Presentation and feedback-based review	Office / Home	Consultant

5.2 Research Project Timeline

The timeline of the research project as stipulated in the terms of reference should be started from April 15^th till June 15^th, 2023. Due to coming through rigorous recruitment processes, administration, and human resources services, however, the timeline experience setbacks and was finally set between May 15^th and August 15^th, 2023. The inception workshop which should actually take 3 days and another 7 days for tendering was put aside, thus the consultant took into force the consultancy service week aftermath despite not being conveyed. The following table is the detail of when a piece of research elements can be organized and implemented.

5.3 Research Project Checklist

The project research checklist is not compulsory for experienced researchers but crucial to be considered throughout the entire research process from research design to reporting. It reminds and gives an idea of where the research progress is being completed, what we have missed, and where will we go further. Some researchers are not accustomed to preparing and utilizing the research checklist resulting in missing some important research tasks such as information sheet delivery, informed consent preparation for different research, enumerator recruitment, and so on. They get around to recovering afterward but get lost in the time which it is commonly affects research time consistency (See Appendix 15).

5.4 Proposed Budget Approval

The budget request through the proposal was approved and the hired consultant already signed the consultancy contract agreement for 90 effective days on May 15^th, 2023. The following table of the budget request was agreed and the daily rate payment is will be paid based on the tranche completion and deliverables. The daily rate for this consultancy assignment is $220 and the total fee of consultancy work for 90 assigned days is $19,950 (see table below). A ten percent (10%) tax deduction requirement is charged to the total amount of the consultant’s fees. Accordingly, the deduction of 10% tax will $ 1,945.00 while the net amount that should be received will be $18.005 based on each tranche completion and deliverables. Tranche 1 completion will cover the inception report comprising of desk review processes, methodology, tools designs, assent forms, information sheets, and inception report. These documents should be submitted to Project Manager for her approval before proceeding to data collection. At this tranche, the total percentage allowed to be released is 40%.

Proposed budget – APPROVED
Activity	Responsible	Qty	Unit	Cost/unit ($)*	Total $
Preliminary arrangement
Secondary data collection	Consultant/XXX Team	2	Days	220	440
Inception report / Research protocol preparation and submission	Consultant	4	Days	220	880
Tools design, translation, finalization, piloting and adaptation	Consultant	10	Days	220	2200
Enumerator training	Consultant + XXX	2	Days	220	440
Data collection, processing and analysis
Data collection	Consultant + Enumerator	27	Days	220	5940
Data Entry and Cleansing	Consultant	4	Days	220	880
Data analysis	Consultant	14	Days	220	3080
Validation of findings with key stakeholders and respondents & feedback incorporation	Consultant	1	Days	220	220
Reporting
Submission of draft report	Consultant	7	Days	220	1540
Submission of final report	Consultant	7	Days	220	1540
Submission of other deliverables	Consultant	10	Days	220	2200
Management response and action plan	Consultant	2	Days	220	440
Others
Communication*	Consultant	3	months	50	$150
Accommodation (per diem)	XXX	TBD	TBD	TBD	TBD
Recruitment of notetakers	XXX	TBD	TBD	TBD	TBD
Logistics & administration	XXX	TBD	TBD	TBD	TBD
Incentive for research Participants / informants	XXX	TBD	TBD	TBD	TBD
Invitation / information letters	XXX	TBD	TBD	TBD	TBD
Total		90	Days	220	19,950
$ sign in this proposal refers to the United State Dollar (USD) Communication item (budget plan table): the quantity, unit, and cost per unit are not counted except the total amount of USD.

From the above budget plan table, it’s proposed that the costs for the ‘blue colour’ activities/ items will be discussed and borne by the XXX team such as accommodation, recruitment of enumerators / note-taker, logistic, administration, finance, incentive for research participants or informants, and invitation or information letter to the local authorities.

The costs for these items are excluded from the consultant’s proposed fees or payable budget.

VI. RECRUITMENT CRITERIA AND PROPOSED ENUMERATORS

6.1 Research Participants’ Recruitment Criteria

People Living With Disability (PLWD)

People Living With Disability (PLWD) – Possibly can be recruited either parents and/or young people for interview.

· PWD will be recruited for interview (3 PLWD will be recruited to participate in this interview)

· If there will be PLWD[1] as parents, caregivers, young people, and students who get access to online platforms will be more appreciated.

Parents / Caregivers

· Parents who have smartphones or any online devices get used to online media platforms like FB, Instagram…etc.

· It will be good if parents/caregivers have young people at home (Young children will be the research target to be interviewed)

· Please balance gender recruitment

Children

Children in this research project refer to students aged 10-18. They will be recruited through schools in their respective municipality: Aileu, Covalima, Bobonaro, Lautem, and Dili.

· Children here refer to those who are 10-18 years old

· Children who are pre-secondary students, year 8 (Grade II)

· Children who are secondary students, year 11 (Grade II)

· Children who have smartphones

· Children who are familiar with online media platforms

Young people

Young people in this research project refers to people who are between the age of 19-25. They will be recruited in the community in their respective municipality: Aileu, Covalima, Bobonaro, Lautem, and Dili.

· Children here refer for those who are 10-18

· Children who are pre-secondary students, year 8 (Grade II)

· Children who are secondary students, year 11 (Grade II)

· Children who have smartphones

· Children who are familiar with online media platforms

· Please balance gender recruitment

Government Officials

Government Officials are the people who worked with the government with different working statuses as permanent, contract, and volunteer. They will be recruited

· Not only MoH and MoE staff members will be recruited (we can also recruit others with equal treatment)

· Staff members who have smartphones

· Can use any digital device to get access to online platforms

· Try to recruit IT persons, chief of dept, director…etc

· Please balance gender recruitment

Local Leaders

Local Leaders are people who are responsible for a group of people /community either in urban or remote areas area.

· Local leaders who have smartphones and/or digital devices

· Persons who get used to online media platforms

· Please balance gender recruitment

Community Group

A Community Group is a group of people established by members of communities themselves, local authorities, and govt organizations…etc to achieve their goals.

· Staff members who have smartphones and can use any digital devices to get access to online platforms

· Get used to online media platforms

· Please balance gender recruitment

6.2 Proposed Enumerator Recruitment

Since the research project plan to involve different participants from different background education, health, and social environment with similar guided questions to achieve its objective, it is suggested to recruit more enumerators to not only carry out the survey questionnaire to students but also become interviewers to deliver technical and professional questions to obtain information needed from research participants. After the XXX team and consultant meeting, dated 25 May 2023 at the XXX office, several knowledgeable enumerators are planned to be recruited as needed and XXX will be in charge of this. They will be given one day workshop and then practice it thru tools piloting in Dili. Thus, this research project needs three enumerators and two note-takers (See Data Collection Strategy). *Considering that there are only 2 pre-secondary schools and secondary schools[2] in each municipality with exception (XXX will confirm).

APPENDICES

Appendix 1. Research data collection and analysis framework

Level of analysis

Overarching Questions

Questions & sub-questions

Indicators

Mov (Data sources)

Audience / Sampling

1. Content and Activity

What content and activities are most visited and deemed necessary to be developed?

1. What kind of online content did you create and activities you like to do most in your free time? why?

2. What kind of online content and activities do you know are better to improve our children’s cognitive development?

3. How the content you create and activities you do, can improve your children's cognitive development, especially girls?

4. What kinds of activities do you and your children engage together with when using online content?

Respondents’ necessary development content and activity savvy.

» Proper content: cognitive development content thru games, music, and quizzes, …etc

» Proper activities: Livestream, posting, tagging, chatting, …etc

Interview

FGD

Survey

Parents

Young People

Govt Officials

Local Leaders

Com. Groups

PLWD

Children

2. Relationship & Communication

How does online activity help and strengthen parent-child relationships and communication?

1. How often do you use online media platforms to communicate with your children? Why?

2. What types of online media platforms do you use? Why?

3. Do you think, what motivates you to use online media platforms to engage with your children?

4. What benefits do you perceive from this type of engagement and how important are the benefits?

5. How do cultural beliefs and values influence your decision/treatment of allowing children, especially girls to get access to online media platforms?

6. Do you think cultural factors (e.g., respect, adaptability, caring, interdependent family, …etc) should be considered thru educational programs to promote safe and effective online media use by parents and children? Why?

7. Linking to gender equity and rights, can you tell me, how you manage to engage with children, boy and girls, in accessing to online media platforms?

Respondents’ understanding of:

» Surveillance

» coaching & mentoring, direction, …etc

» bonding and closeness, or

» inner attachment

Interview

FGD

Survey

Parents

Young People

Govt Officials

Local Leaders

Com. Groups

PLWD

Children

3. Best Practices & Strategies

To what extent do they understand about 'best practice and strategies’ in using online media platforms?

1. Can you tell us about ‘best practice’ of online media platform use?

a. how do you act upon any emails/links from unfamiliar senders and online media friend requesters?

b. how can you hide your password via email and reuse your old password?

c. How carefully do you type or use your password with your surrounding?

2. Can you tell us about effective strategies for online media platform use?

a. How freely do your children get access to online media platforms?

b. How do you educate your children in using online media platforms?

c. How often do you have an open dialogue with your children about the use of online media?

d. How do you monitor your children’s online contents and activities?

e. What strategy do you have to reduce children’s online activities that affect their health, education, etc?

» Strong password, delete friend request,

» Avoid personal content post

» be professional and responsible when engaging with friends/followers,

» keep sensitive information confidential

» Stay away from controversial topics and arguments, …etc”

Strategy:

» Age limit

» Dialogue

» Guidelines

» Education

Interview

FGD

Survey

Parents

Young People

Govt Officials

Local Leaders

Com. Groups

PLWD

Children

4. Risks and Mitigation

To what extent are they aware of online risks and mitigation?

1. What kind of online hard (distressful) experience did you know or hear about online media platforms use?

2. To what extent are you aware of options/strategies for self-protection and reporting when you are at risk?

3. Apart from you, who do you think are the most vulnerable persons for such online hard experiences?

4. What do you think are possible solutions to address such online hard experiences?

5. Do you have any suggestions for the government (relevant agencies) OR do you want to inform any relevant important about the use of online media platforms that I missed asking you?

Online risks

» Cyberbullying

» Cybercrime, and

» Microsoft fraud

Mitigation

» Wi-fi security improvements

» Parental control apps

» making an affordable online contents and best use of online resources

» Rules and regulations, national guidelines, ..etc.

» Age limit

» Dialogue

» Guidelines

» Education

Interview

FGD

Survey

Parents

Young People

Govt Officials

Local Leaders

Com. Groups

PWD

Children

Appendix 2. Information Sheet

INFORMATION LETTER FOR

SCHOOL PRINCIPAL

Dear ______________

The 8^th constitutional government led by TMR through SECOM is committed to safeguarding Timorese people, particularly children and vulnerable persons to understand the use of online media platform in a safe and proper ways. Hence, XXX(XXX) intends to explore with your communities, such as parents, young people, children, people with disability, the use of online media platforms which are unquestionably will progress from time to time.

This research project will be a valuable source for the future of online platform users in Timor-Leste, especially children and girls. XXX would appreciate it very much if you could agree to support XXX in the data collection by:

· Authorizing XXX team to get access to your school freely and securely to organize the research activities in your place.

· Giving the XXX team permission to recruit your school students for this research project

· Authorizing XXX team to meet your selected school students so that we can explain the research project in detail.

· Allowing XXX team to recruit the voluntary participation of your school students.

The rights of privacy and anonymity of your staff participations will be entirely guaranteed and respected before and after the research. Neither students nor school name will be identifiable in any manner. The name of school will be kept confidentially in any discussion and report. Your permission is, therefore, quite essential during the process of data collection in your place.

All the data gathered will be utilized strictly for the purpose of XXX research project. A hired consultant and Project Manager are the only persons who will have access to the collected data, and all these data will be kept securely for review and will be destroyed within a minimum of one year. No actual names will be shown in this research project or in any publications and presentations of XXX except there is a prior consent arrangement. Your time and help will be highly valued. Every effort should be made to minimize the workload imposed on you and the possibility of interfering with your routine work.

Thank you for your attention and support

Sincerely yours

XXX Team

Appendix 3. Information Sheet for Government Officials

INFORMATION LETTER FOR

GOVERNMENT OFFICIAL

Dear ______________

· Authorizing XXX team to get access to your place freely and securely to organize the research activities in your place.

· Giving the XXX team permission to interview recruited staff members for this research project

· Authorizing XXX team to meet your selected staff members so that we can explain the research project in detail.

· Allowing XXX team to recruit the voluntary participation of your staff members.

The rights of privacy and anonymity of your staff participations will be entirely guaranteed and respected before and after the research. Neither your staff nor the organization will be identifiable in any manner. The name of your organization will be kept confidentially in any discussion and report. Your permission is, therefore, quite essential during the process of data collection in your place.

Every effort should be made to minimize the workload imposed on you and the possibility of interfering with your routine work.

Thank you for your attention and support.

Sincerely yours

XXX Team

Appendix 4. Information Sheet for Community Group Leader

INFORMATION LETTER FOR

COMMUNITY GROUP

Dear ______________

· Authorizing XXX team to get access to your place freely and securely to organize the research activities in your place.

· Giving the XXX team permission to interview recruited staff members for this research project

· Authorizing XXX team to meet your selected staff members so that we can explain the research project in detail.

· Allowing XXX team to recruit the voluntary participation of your staff members.

The rights of privacy and anonymity of your staff participations will be entirely guaranteed and respected before and after the research. Neither your staff nor the name of your group will be identifiable in any manner. It will be kept confidentially in any discussion and report. Your permission is, therefore, quite essential during the process of data collection in your place.

Thank you for your attention and support.

Sincerely yours

XXX Team

Appendix 5. Assent Form for Interview Participant

ASSENT FORM

INTERVIEW RESEARCH PARTICIPANT

Consultant: Francelino Ximenes, Individual Consultant

Co-workers : 1. Researcher X, XXX Project staff

2. Researcher Y, XXX Project staff

We are asking you to be part of a research project that is planned to be conducted directly with you. You have been selected by the researcher to take part in this survey. This survey is funded by XXX(XXX) conducted by a hired consultant and XXX team. This research project is aimed at gathering your information regarding the use of online media platforms contents, activities, parent-child relationship, best practice and strategy as well as the potential risks and mitigation.

Participating in this research project is completely voluntary without any pressures from other persons including the XXX team. You may also change your mind not to take part or stop at any time if you feel uncomfortable with the circumstances. You have the rights to choose not to provide any responses to the questions being asked by the interviewer.

XXX will share the results of this research project with government and stakeholders , but will not include any information that would identify your details. To keep your information safe, the memory stick that contains your recorded voice and pictures will be placed in a locked file cabinet in the XXX office which is only reachable by prior authorization from the Project Manager for data processing and analysis purposes. As soon as this process is complete, the tapes and pictures will be destroyed. The researchers will enter research project data on a secure XXX server. To protect confidentiality, your real name and any family name will not be used in the written copy of the discussion but it will be set anonymously for further discussion and report.

If you agree to take part on this research project, you will be interviewed which will take about 45-60 minutes. We would like to audiotape and take your pictures to make sure that our activities are accurately captured, but you can still be part of the study if you don’t want to be audiotaped and photographed.

If you have questions about this research project, please reach out to the following research consultant:

Francelino Ximenes

Rua Santa Cruz, Aldeia Mura

Phone: +670 7700 – 9797

Email: francelinoximenes1@gmail.com

If you have questions about your rights as a research participant, or wish to obtain information, ask questions or discuss any concerns about this study with someone other than the researcher(s), please contact the following:

XXX Timor-Leste

Rua Nu-Laran

Phone:

E-mail:

Consent

By signing this below, you are agreeing to be in this research project interview. We will give you a copy of this document and will keep a copy in our project records. Be sure that you have read the consent statements carefully and understand what are being stated. You may contact the research consultant or hiring organization if you think of a question later.

I agree to participate in this study and have my interview audiotaped and photographed.

_____________________________________ ____________________

Name Date

_____________________________________

Signature

Appendix 6. Assent Form for Focused Group Discussion

ASSENT FORM

FGD RESEARCH PARTICIPANT

Consultant: Francelino Ximenes, Individual Consultant

Co-workers : 1. Researcher X, XXX Project staff

2. Researcher Y, XXX Project staff

If you agree to take part on this research project, you will be given the chance to discuss the guided questions with other members which will take about 60-90 minutes. Feel free to discuss (debrief) your ideas or others regarding the use of online platforms by parents positively for your children to be safe in the digital world. We would like to audiotape and take your pictures to make sure that our activities are accurately captured, but you can still be part of the study if you don’t want to be audiotaped and photographed.

If you have questions about this research project, please reach out to the following research consultant:

Francelino Ximenes

Rua Santa Cruz, Nain-Feto

Phone: +670 7700 – 9797

Email: francelinoximenes1@gmail.com

XXX Timor-Leste

Rua Nu’u-Laran

Phone:

E-mail:

Consent

By signing this below, you are agreeing to be in this research project discussion with others. We will give you a copy of this document and will keep a copy in our project records. Be sure that you have read the consent statements carefully and understand what are being stated. You may contact the research consultant or hiring organization if you think of a question later.

I agree to participate in this study and have my discussion audiotaped and photographed.

_____________________________________ ____________________

Name Date

_____________________________________

Signature

Appendix 7. Assent Form for Survey

ASSENT FORM

STUDENT SURVEY

Consultant: Francelino Ximenes, Individual Consultant

Co-workers : 1. Researcher X, XXX Project staff

2. Researcher Y, XXX Project staff

We are asking you to be part of a research project that is planned to be conducted directly with you. You have been selected by the researcher and allowed by your school principal to take part in this survey. This survey is funded by XXX(XXX) conducted by a hired consultant and XXX team. This research project is aimed at gathering your information regarding the use of online media platforms’ content, activities, parent-child relationship, best practice and strategy as well as the potential risk and mitigation.

If you agree to take part on this research project, you will be surveyed by filling out the survey questionnaire which will take about 45-60 minutes. We would like to take your pictures to make sure that our activities are accurately captured, but you can still be part of the study if you don’t want to be photographed.

If you have questions about this research project, please reach out to the following research consultant:

Francelino Ximenes

Rua Santa Cruz, Aldeia Mura

Phone: +670 7700 – 9797

Email: francelinoximenes1@gmail.com

XXX Timor-Leste

Rua Nu’u-Laran

Phone:

E-mail:

Consent

By signing this below, you are agreeing to be in this research project. We will give your school a copy of this document and will keep a copy in our project records. Be sure that you have read the consent statements carefully and understand what are being stated. You may contact the research consultant or hiring organization if you think of a question later.

I agree to participate in this study and have my interview audiotaped and photographed.

_____________________________________ ____________________

Name Date

_____________________________________

Signature

Appendix 8. Interviews for Parents

INTERVIEW QUESTIONS

PARENTS

Consent statement (Acknowledgement)

I have read through the consent form contents watchfully and I understand that my details will be kept confidential and used anonymously for the research project report. All research tools and data will be stored in a lock and safe XXX cabinets prior to transcribing, translating, and transferring to high-security access of the XXX server. The physical data will be quickly destroyed afterward. My participation in this research project is entirely voluntary without any pressure from other parties. I am fully aware by giving my approval to be audiotaped and photographed by the XXX research team. I understand that I can:

· resign to participate on the day of the research

· refuse not to use the data within 48 hours after attending the discussion

· stop for a while whenever it is needed during the research processes.

To this, I am ready to take part in this research interview conducted by XXX Team. I will tick [√] the box to proceed.

INTRODUCTION (Note)

Good morning/afternoon. My name is ….I am working for XXX as ….(Position). This research project is funded by XXX and conducted not only in your municipality but also in other municipalities (Aileu, Covalima, Bobonaro, Dili, Lautem). The objective of the research is to assess how to engage parents to use online media platforms positively for their children, especially girls so they can use the online world safely. An online media platform is an online method/service/site that containing with various contents to be delivered online to the audiences/users (e.g., Facebook, Instagram, LinkedIn, TikTok, YouTube, WhatsApp, ...etc). The interview will take about ……45-60 minutes. Let’s get your details first and we can begin with the interview.

PERSONAL INFORMATION

RESEARCHER
Name :	Phone number:
Gender:	Position:
	Date:
RESEARCH PARTICIPANT
Name:	Phone number:
Age:	Job:
Gender:	Municipality/Adm. Post/Suco :

A. WARMING UP QUESTIONS

1. Can you tell me about your experience in using online media platforms?

2. What online media sources do you trust and visit most in your free time?

3. Where are the area/s where you normally access online media platforms in your life?

B. CONTENTS AND ACTIVITIES

1. What kind of online content did you create and activities you like to do most in your free time? why?

2. What kind of online content and activities do you know are better to improve our children’s cognitive development?

3. How the content you create and activities you do, can improve your children's cognitive development, especially girls?

4. What kinds of activities do you and your children engage together with when using online content?

C. PARENT-CHILD RELATIONSHIP AND COMMUNICATION

1. How often do you use online media platforms to communicate with your children? Why?

2. What types of online media platforms do you use? Why?

3. Do you think, what motivates you to use online media platforms to engage with your children?

4. What benefits do you perceive from this type of engagement and how important are the benefits?

5. How do cultural beliefs and values influence your decision/treatment of allowing children, especially girls to get access to online media platforms?

7. Linking to gender equity and rights, can you tell me, how you manage to engage with children, boy and girls, in accessing to online media platforms?

D. BEST PRACTICE AND STRATEGY

1. Can you tell us about ‘best practice’ of online media platform use?

a. how do you act upon any emails/links from unfamiliar senders and online media friend requesters?

b. how can you hide your password via email and reuse your old password?

c. How carefully do you type or use your password with your surrounding?

2. Can you tell us about effective strategies for online media platform use?

a. How freely do you think your children get access to online media platforms?

b. How do you educate your children in using online media platforms?

c. How often do you have an open dialogue with your children about the use of online media?

d. How do you monitor your children’s online content and activities?

f. What strategy do you have to manage children’s online activities that affect their health, education, etc?

E. POTENTIAL RISKS & MITIGATION

1. What kind of online hard (distressful) experience did you know or hear about online media platforms use?

2. To what extent are you aware of options/strategies for self-protection and reporting when you are at risk?

3. Apart from you, who do you think are the most vulnerable persons for such online hard experiences?

4. What do you think are possible solutions to address such online hard experiences?

5. Do you have any suggestions for the government (relevant agencies) OR do you want to inform any relevant important about the use of online media platforms that I missed asking you?

THANKS

Appendix 9. Interview Questions for Young People

INTERVIEW QUESTIONS

FOR YOUNG PEOPLE

Consent statement (Acknowledgement)

I have read through the consent form contents watchfully and I understand that my details will be kept confidential and used anonymously for the research project report. All research tools and data will be stored in a lock and safe XXX cabinets prior to transcribing, translating, and transferring to high-security access of the XXX server. The physical data will be quickly destroyed afterward. My participation in this research project is entirely voluntary without any pressure from other parties. I am fully aware by giving my approval to be recorded, videotaped, and photographed by the XXX research team. I understand that I can:

· resign to participate on the day of the research

· reject to use my data within 48 hours after attending the discussion

· stop for a while whenever it is needed during the research processes.

To this, I am ready to take part in this research interview conducted by XXX Team. I will tick [√] the box to proceed.

INTRODUCTION (Note)

Good morning/afternoon. My name is ….I am working for XXX as ….(Position). This research project is funded by XXX and conducted not only in your municipality but also in other municipalities (Aileu, Covalima, Bobonaro, Dili, Lautem). The objective of the research is to assess how to engage parents to use online media platforms positively for their children, especially girls so they can use the online world safely. An online media platform is an online method/service/site that containing with various contents to be delivered online to the users (e.g., Facebook, Instagram, LinkedIn, TikTok, YouTube, WhatsApp, ...etc). The interview will take about ……45-60 minutes. Let’s get your details first and we can begin with the interview.

A. WARMING UP QUESTIONS

1. Can you tell me about your experience in using online media platforms?

2. What online media sources do you trust and visit most in your free time?

3. Where are the area/s where you normally access online media platforms in your life?

B. CONTENTS AND ACTIVITIES

1. What kind of online content and activities do you like most in your free time? why?

2. What kind of online content and activities do you know are better to improve your cognitive development?

3. How the content and activities you mentioned above, can improve your cognitive development including children, especially girls?

1. What benefits do you get from navigating thru online content and doing online activities?

2. What drawbacks do you know or experience or be aware of in online activities?

C. PARENT-CHILD RELATIONSHIP AND COMMUNICATION

1. How often do you communicate with your parents/caregiver?

2. What types of online media platforms do you use?

3. What motivates you to have online communication with your parents using the aforementioned online media platforms?

4. What benefits do you perceive from using online media platforms to communicate with your parents?

5. How do cultural beliefs and values influence your decision/treatment of allowing children, especially girls to get access to online media platforms?

7. Linking to gender equity and rights, how is young people’s (young generation) perspective (and also your own perspective) about engaging boys and girls in accessing online media platforms

D. BEST PRACTICE AND STRATEGY

1. Can you tell me about best practice of online media platform use?

a. how do you act upon any emails/links from unfamiliar senders and online media friend requesters?

b. how can you hide your password via email and reuse your old password?

c. How carefully do you type or use your password with your surrounding?

2. Can you tell us about your effective strategies for using online media platforms?

a. How do you suggest your parents educate your siblings/peers in using online media platforms?

b. How often do you have a dialogue with your parents about the use of online media?

c. How freely do you get access to online media platforms?

E. IDENTIFY POTENTIAL RISKS & DEVELOP MITIGATION

1. What kind of online hard (distressful) experience did you know or hear about online media platforms use?

a. How do you manage to address such online hardships?

2. Do you have any suggestions for the government (relevant agencies) OR do you want to inform any relevant important about the use of online media platforms that I missed asking you?

THANKS

Appendix 10. Interview Questions for Government Officials

INTERVIEW QUESTIONS

GOVERNMENT OFFICIAL

Consent statement (Acknowledgement)

I have read through the consent form contents watchfully and I understand that my details will be kept confidential and used anonymously for the research project report. All research tools and data will be stored in a lock and safe XXX's cabinets prior to transcribing, translating, and transferring to high-security access of the XXX server. The physical data will be quickly destroyed afterwards. My participation in this research project is entirely voluntary without any pressure from other parties. I am fully aware by giving my approval to be audiotaped and photographed by the XXX research team. I understand that I can:

· resign to participate on the day of the research

· refuse not to use the data within 48 hours after attending the discussion

· stop for a while whenever it is needed during the research processes.

To this, I am ready to take part in this research interview conducted by XXX Team. I will tick [√] the box to proceed.

INTRODUCTION (Note)

BACKGROUND INFORMATION

RESEARCHER
Name :	Phone number:
Gender:	Position:
	Date:
RESEARCH PARTICIPANT
Name:	Phone number:
Age:	Job:
Gender:	Municipality/Adm. Post/Suco :

A. WARMING UP QUESTIONS

1. Tell me about your understanding of online media platforms.

2. Tell me about your experience in using online media platforms

B. CONTENT AND ACTIVITY

1. What kind of online content and activities do you know better to improve our children’s cognitive development? How?

2. How the contents and activities you mention above, can improve our children's cognitive development, especially girls?

C. PARENT-CHILD RELATIONSHIP AND COMMUNICATION

1. How important is the relationship and communication between parents and children in using online media platforms?

2. What types of online media and how do you think are safe to be used between parents and children?

3. From your perspective, what motivates parents to engage with their children using online media platforms and what benefits do they perceive from such engagement?

4. How do cultural beliefs and values influence your decision/treatment of allowing children, especially girls to get access to online media platforms?

5. Do you think cultural factors (e.g., respect, adaptability, caring, interdependent family, …etc) should be considered thru educational programs to promote safe and effective online media use by parents and children? Why?

6. Linking to gender equity and rights, how is the government's perspective (and also your perspective or from the viewpoint of parents) about engaging boys and girls in accessing online media platforms?

D. BEST PRACTICE AND STRATEGY

1. Can you tell us about best practices and strategies for online media platform use by parents and children?

E. POTENTIAL RISKS & MITIGATION

2. What kind of online hard (distressful) experience have you ever known, or heard about online platforms used by our community, especially girls?

3. What possible solutions do you think are better to address such online hard experiences?

4. What policies and regulations do we need to keep our citizens safe from using online media platforms (content and activities)?

5. Please tell us, any other suggestions/recommendations you have for our network community in Timor-Leste regarding online media platform use!

THANKS

Appendix 11. Interview Questions for Local Leaders

INTERVIEW QUESTIONS

LOCAL LEADER

Consent statement (Acknowledgement)

1. resign to participate on the day of the research

2. refuse not to use the data within 48 hours after attending the discussion

3. stop for a while whenever it is needed during the research processes.

To this, I am ready to take part in this research interview conducted by XXX Team. I will tick [√] the box to proceed.

INTRODUCTION (Note)

BACKGROUND INFORMATION

RESEARCHER
Name :	Phone number:
Gender:	Position:
	Date:
RESEARCH PARTICIPANT
Name:	Phone number:
Age:	Job:
Gender:	Municipality/Adm. Post/Suco :

A. WARMING UP QUESTIONS

1. Can you tell me about your experience in using online media platforms?

2. What online media sources do you trust and like best to visit most in your free time?

3. Where are the area/s where you normally access online media platforms in your life?

B. CONTENT AND ACTIVITY

1. In your opinion, what online content and activities do parents or children do the most in their free time? Why?

2. What kind of online content and activities do you know better to improve children’s cognitive development? How?

3. Do you think, the contents and activities you mention above, can improve children's cognitive development, especially girls?

4. What kinds of activities do you think, parents and children engage together with when using online content?

C. PARENT-CHILD RELATIONSHIP AND COMMUNICATION

1. How important is the relationship and communication between parents and children in using online media platforms?

2. What types of online media platforms, do you think are safe to be used among parents and children? Why?

3. From your perspective, what motivates parents to engage with their children using online media platforms and what benefits do they perceive from such engagement?

4. How do cultural beliefs and values influence your decision/treatment of allowing children, especially girls to get access to online media platforms?

6. Linking to gender equity and rights, how is the local authority’s perspective (and also your own perspective or from the viewpoint of parents) about engaging boys and girls in accessing online media platforms?

D. BEST PRACTICE AND STRATEGY

1. Based on your viewpoints, can you tell us about best practices and strategies for online media platform use by parents and children?

E. POTENTIAL RISKS & MITIGATION

2. What kind of online hard (distressful) experience have you ever known, or heard about online platforms used by our community, especially girls?

3. What possible solutions do you think are better to address such online hard experiences?

4. What policies and regulations do we need to keep our citizens safe from using online media platforms (content and activities)?

5. Do you have any suggestions for the government (relevant agencies) OR do you want to inform any relevant important about the use of online media platforms that I missed asking you?

THANKS

Appendix 12. Interview Questions for People With Disability

INTERVIEW QUESTIONS

PEOPLE WITH DISABILITY

CONSENT STATEMENT

· resign to participate on the day of the research

· refuse not to use the data within 48 hours after attending the discussion

· stop for a while whenever it is needed during the research processes.

To this, I am ready to take part in this research interview conducted by XXX Team. I will tick [√] the box to proceed.

INTRODUCTION

BACKGROUND INFORMATION

RESEARCHER
Name :	Phone number:
Gender:	Position:
	Date:
RESEARCH PARTICIPANT
Name:	Phone number:
Age:	Job:
Gender:	Municipality/Adm. Post/Suco :

A. WARMING UP QUESTIONS

1. Can you tell me about your experience in using online media platforms?

2. What online media sources do you trust and visit most in your free time?

3. Where are the area/s where you normally access online media platforms in your life?

B. CONTENT AND ACTIVITY

1. What kind of online content did you create and what activities do you like to do most in your free time? why?

2. What kind of online content and activities do you know are better to improve children’s cognitive development?

3. How the content you create and activities you do, can improve children's cognitive development, especially girls?

4. What kinds of activities do you think, parents and children engage together with when using online content?

C. PARENT-CHILD RELATIONSHIP AND COMMUNICATION

1. How important is the relationship and communication between parents and children in using online media platforms?

2. What types of online media platforms and how do you think are safe to be used among parents and children? Why?

3. In your opinion, what motivates parents to use online media platforms to engage with their children?

4. What benefits do parents (you) perceive from their (your) engagement with children thru the use of online media platforms?

5. As per your view points, How do cultural beliefs and values influence parents (your) decision/treatment of allowing children, especially girls to get access to online media platforms?

7. Linking to gender equity and rights, how is your perspective about engaging boys and girls in accessing online media platforms?

D. BEST PRACTICE AND STRATEGY

1. Based on your viewpoints, can you tell us about best practices and strategies for online media platform use by parents and children?

E. POTENTIAL RISKS & MITIGATION

2. What kind of online hard (distressful) experience have you ever known, or heard about online platforms use?

3. What possible solutions do you think are better for parents to manage such online distressful experience?

4. Do you have any suggestions for the government (relevant agencies) OR do you want to inform any relevant important about the use of online media platforms that I missed asking you?

THANKS

Appendix 13. Focused Group Discussion Guide Questions

FGD GUIDED QUESTIONS FOR

PARENTS & COMMUNITY GROUP

Consent statement (Acknowledgement)

I have read through the consent form contents watchfully and I understand that my details will be kept confidential and used anonymously for the research project report. All research tools and data will be stored in a lock and safe XXX's cabinets prior to transcribing, translating, and transferring to high-security access of the XXX server. The physical data will be quickly destroyed afterwards. My participation in this research project is entirely voluntary without any pressure from other parties. I am fully aware by giving my approval to be audiotaped and photographed by the XXX research team. I understand that I can:

· resign to participate on the day of the research

· refuse not to use the data within 48 hours after attending the discussion

· stop for a while whenever it is needed during the research processes.

To this, I am ready to take part in this discussion conducted by XXX Team. I will tick [√] the box to proceed.

BACKGROUND INFORMATION

RESEARCHER
Name :	Phone number:
Gender:	Position:
	Date:
RESEARCH PARTICIPANT
Name:	Phone number:
Age:	Job:
Gender:	Municipality/Adm. Post/Suco :

A. WARMING UP

1. Can you tell us about your experience in using online media platforms?

2. There are lots of contents we found across online media, which online media platforms that you use regularly?

B. CONTENTS AND ACTIVITIES

3. What kind of online content did you (your children) create/make or you like best and visit most in your free time? why?

4. What kind of online activities did you (your children) do or like best in your free time? why?

5. How the content you created and activities you did, could improve our children’s skills and knowledge, especially girls?

C. PARENT-CHILD RELATIONSHIP AND COMMUNICATION

1. What types of online media improve parent-child relationships and communication?

2. Tell us, how relationship and communication among parents and children are intensely formed/improved when using online media platforms?

3. What motivates parents to use online media platforms to engage with their children?

4. What benefits do they perceive from this type of engagement?

D. BEST PRACTICE AND STRATEGY

3. Can you tell us about best practice for using an online media platform by children, particularly girls?

4. Can you tell us about safe and effective strategies in using online media platform by children, particularly girls?

E. POTENTIAL RISKS & MITIGATION

1. Can you tell us what kind of online harm and how did you experience such online harm?

2. Can you tell us how do you manage to address such online harm?

3. What strategies do you have to mitigate it and how?

4. Do you have any suggestions for the government (relevant agencies) on ‘how’ to address it?

THANK YOU

Appendix 14. Survey For Students

SURVEY QUESTIONNAIRE FOR

CHILDREN

Consent Statement

My parents have read through the consent form and got it explained to me. I understand that my details will be kept confidential and used anonymously for the research project report. All research tools and data will be stored in a lock and safe XXX cabinets prior to transcribing, translating, and transferring to high-security access of the XXX server. The physical data will be quickly destroyed afterward. My participation in this research project is entirely voluntary without any pressure from other parties. My parents are fully aware by giving their approval to either audiotape or photograph me by the XXX research team. I understand that I can:

· resign to participate on the day of the research

· refuse not to use the data within 48 hours after attending the discussion

· stop for a while whenever it is needed during the research processes.

To this, I am ready to take part in this research survey conducted by XXX Team. I will tick [√] the box to proceed.

BACKGROUND INFORMATION

RESEARCHER (Data entry purposes)
Name :	Phone number:
Gender:	Position:
	Date:
RESEARCH PARTICIPANT
Name:	Phone number:
Age:	Job:
Gender:	Municipality/Adm. Post/Suco :

A. WARMING UP

1. How long have you been using online platforms?

a. Less than 1 year

b. 1-2 years

c. 3-4 years

d. 5-6 years

e. Greater than 6 years

2. Time spent to navigate any online media sources in a day (24 hours).

a. Less than 1 hour

b. 1-2 hours

c. 3-4 hours

d. 5-6 hours

e. Greater than 6 hours

3. Parents/caregivers’ regular communication (e.g., discussion, open dialogue, share experience, …etc) on how to use online media platforms properly and safely.

a. Daily basis

b. Weekly basis

c. Monthly basis

d. Yearly basis

e. Never

4. Online media platform I frequently visited in my free time? (Select Many)

a. Facebook

b. Facebook Messenger

c. WhatsApp

d. Instagram

e. Tik-Tok

f. Shared It

g. Pinterest

h. Google

B. CONTENTS AND ACTIVITIES

6. Please rank the activities I spend the most time on when using online platforms? (Ranking)

a. Music

b. Games

c. Videos

d. Live stream movie/film trailers

e. Educational skills

7. Educational games I think are crucial to improving my educational skills and knowledge (Select many)

a. Mathematics game

b. Language game

c. Art game

d. Science

e. Social study

f. Health and physical

g. General knowledge

8. Communication skills and knowledge are deemed necessary for online media platform users (students) to improve communication etiquette when commenting on any postings.

a. Strongly agree

b. Agree

c. Disagree

d. Strongly disagree

9. The only online activity I did never skip every single day (Select one)

a. Chatting

b. Playing game

c. Listening to music

d. Updating status (e.g., WA, FB, ...etc)

e. Sharing and updating information

f. Give a voice or video call

g. Navigating thru online platforms for education

10. Chatting online simultaneously, which takes a long time with several friends, is good for further enhancing the relationship.

a. Strongly agree

b. Agree

c. Disagree

d. Strongly disagree

11. Sharing and updating content with friends, to help them to grow together in any education subjects/areas, are crucial to be preserved .

a. Strongly agree

b. Agree

c. Disagree

d. Strongly disagree

12. Giving a voice and/or video call to a friend is essential to update needs-related things or activities

a. Strongly agree

b. Agree

c. Disagree

d. Strongly disagree

13. Navigating learning resources thru online platforms, for any purpose, is deemed necessary to improve skills and knowledge

a. Strongly agree

b. Agree

c. Disagree

d. Strongly disagree

14. Online education and learning development practices thru videos and quizzes are essential for self-learning

a. Strongly agree

b. Agree

c. Disagree

d. Strongly disagree

C. PARENT-CHILD RELATIONSHIPS AND COMMUNICATION

5. Types of social online media (social network) I regularly use to communicate, either personal or general information, with parents and relatives (Select Many)

a. Tik-Tok

b. Facebook

c. Instagram

d. WhatsApp

e. YouTube

f. LinkedIn

g. Twitter

h. Snapchat

i. Pinterest

6. Post either video, photo, comment, or status, in a positive way, can improve parent-child relationships

a. Strongly agree

b. Agree

c. Disagree

d. Strongly Disagree

7. Frequent communication with parents can improve parent-child relationships

a. Strongly agree

b. Agree

c. Disagree

d. Strongly Disagree

8. Frequent sharing of ideas with/by parents online can improve parent-child relationships

a. Strongly agree

b. Agree

c. Disagree

d. Strongly Disagree

9. Regular discussion (e.g., group and individual) by parents online can improve parent-child relationship

a. Strongly agree

b. Agree

c. Disagree

d. Strongly Disagree

10. A frequent debriefing online with parents can improve parent-child relationship

a. Strongly agree

b. Agree

c. Disagree

d. Strongly Disagree

11. Coaching and/or mentoring of children’s online activities by parents regularly can improve parent-child relationships.

a. Strongly agree

b. Agree

c. Disagree

d. Strongly Disagree

12. Monitoring of children’s online activities by parents regularly can improve the parent-child relationship

a. Strongly agree

b. Agree

c. Disagree

d. Strongly Disagree

13. The benefits of regular communication, sharing ideas, discussion, coaching, mentoring, monitoring, and debriefing, can result in improving parent-child attachment and closeness.

a. Strongly agree

b. Agree

c. Disagree

d. Strongly Disagree

14. Based on my viewpoints, parents are still giving unequal treatment (either limited time, different online devices, parental selected online media use, hotspot sharing, etc) for girls who are going online

a. Strongly agree

b. Agree

c. Disagree

d. Strongly Disagree

15. Cultural factors (e.g., respect, adaptability, caring, interdependent family, …etc) are essential to be considered in any educational programs to promote children’s safe and effective online media use

a. Strongly agree

b. Agree

c. Disagree

d. Strongly Disagree

16. In terms of gender equality and rights, parents should not discriminate against children, especially girls, in any terms, including accessing online media platforms

a. Strongly agree

b. Agree

c. Disagree

d. Strongly Disagree

D. BEST PRACTICE AND STRATEGY

5. An action, that should be considered/taken to confirm an unknown friend request through an online social media (e.g., FB)? (Select one)

a. Accepting directly to increase friends regardless of their factual identities

b. Getting to know who they are before accepting

c. Ignoring the request by leaving it as such

d. Deleting the request

6. Following are possible alternatives to prevent me from online harm/distress (Rating SA A D SD)

a. create strong password

b. prohibited to personal details post

c. prohibited to post unwanted photos, videos, and others

d. keep profile or status private

e. set the age limit to embark on online media

7. Parents need to set rules/guidelines (e.g., time limit and age) for the use of online media platforms

a. Strongly agree

b. Agree

c. Disagree

d. Strongly disagree

8. Parents need to regularly check any types of online posts to get them tagged and informed

a. Strongly agree

b. Agree

c. Disagree

d. Strongly disagree

9. Parents should educate or provide insightful inputs to their children to utilize online media properly and safely.

a. Strongly agree

b. Agree

c. Disagree

d. Strongly disagree

10. Parents need to keep an open dialogue or discussion with children to prevent them from online harm /distressful experience

a. Strongly agree

b. Agree

c. Disagree

d. Strongly disagree

E. POTENTIAL RISKS & MITIGATION

1. I experienced online harm/distress in using online media platforms (Rating - yes & no)

a. Threat

b. Humiliated /insulted

c. Having inappropriate images (e.g., nudity shared without consent)

d. Being scammed

e. Being hacked

f. Being got software fraud

2. Following are regular online activities I made but get it criticized by online friends or other online communities (SELECT Many)

a. Short videos

b. Photos

c. Comments on other posts

d. Updated status

e. Complaints statement

f. Writing a short article (statement)

3. Parents can control my online activities by sitting beside me, watching, and helping with my online activities.

a. Strongly agree

b. Agree

c. Disagree

d. Strongly disagree

4. Parents could control my online activities by checking the browser/ device history after being online thru online media platforms

a. Strongly agree

b. Agree

c. Disagree

d. Strongly disagree

5. The government needs to create a safe online environment and access for children thru parents’ authorization

a. Strongly agree

b. Agree

c. Disagree

d. Strongly disagree

6. The government needs to create an accessible age limit unique ID for online media platforms users to prevent us from online harm/distress using biometrics, fingerprints, etc.

a. Strongly agree

b. Agree

c. Disagree

d. Strongly disagree

THANKS

Appendix 15. Checklist

RESEARCH PROJECT CHECKLIST
Description	TARGET/TOOLS/COMPONENTS/	STATUS	TIMELINE	ALLOCATED TIME
Tool Design			15-20 May	5D
Interview	Interview questions for parents	Done
	Interview questions for young people	Done
	Interview questions for govt officials	Done
	Interview questions for local leaders	Done
	Interview questions for PWD	Done
FGD	Focused Group Discussion guide for Com. group	Done
FGD	Focused Group Discussion guide for Parents	Done
Survey	Survey questionnaire for children (students)	Done
Information letters
Parents		Done
Young people		Done
Government officials (municipal edu dir+)		Done
Local leaders		Done
PLWD		Done
Community group (com. Gp leader)		Done
Children students (school principal+)		Done
Submission for revision		Done	23 May	2D
Research tool and other docs adaptation		Done		2D
Tools Translation				2D
Interview	Interview questions for parents	Done
	Interview questions for young people	Done
	Interview questions for govt officials	Done
	Interview questions for local leaders	Done
	Interview questions for PWD (Optional)	Done
FGD	Focused Group Discussion guide for Com. group	Done
FGD	Focused Group Discussion guide for Parents	Done
Survey	Survey questionnaire for children (students)	Done
Enumerator training				1D
Data Collection Application Design (Finalization)		IP		2D
Kobo Toolbox (KTB)		IP
Google Form		N/A
*Piloting		Yes		1D
Interview	Parents	Yes
	Young people	Yes
	Government Officials	Yes
	Local Leaders	n/a
	PWD	n/a
FGD	Parents	n/a
FGD	Community group	n/a
Survey	Children	Done
Inception REPORT				4D
Introduction		Done
Desk review (workplan, timeline, research project checklist, sec. Data		Done
Methodology		Done
Approval budget plan		Done
Workplan		Done
Research project timeline		Done
Ethical consideration		Done
Data Collection				27D
Qualitative	Interview parents
	Interview young people
	Interview government officials
	Interview local leaders
	PWD
	Focused group discussion (FGD) with com. group
	Focused group discussion (FGD) with parents
Quantitative	Survey with children
Data analysis & processes				18D
Data entry and cleaning
Analysis
Validation of findings				1d
Draft report				7d
Preparation and submission
Final report				7d
Preparation and submission
Other deliverables				7d

Prepared by

Approved by

Francelino M.P. Ximenes

Hired consultant

Date __________

Project Manager

Date _________

[1]If PLWD are recruited as students, parents, young people, government officials, local leaders, community group members, then there will be no separate recruitment to be interviewed.

[2] Two pre-secondary schools and secondary schools in the respective municipality will be recruited in accordance with the existing criteria been set for recruitment

Inception Report Sample

Table of Contents

II. DESK REVIEW

3.1 Settings

​3.2 Audiences

V. Work Plan, Timeline, Checklist, and Budget Request Approval

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